Event Planning Timeline

9-12 Months Prior

Complete the Linfield University Program Proposal. 
Contact Beth Garcia, Director of Conference and Event Planning.

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4-6 Months Prior

Submit the Use of University Facilities request form if you event includes guests from off campus. 
Confirm any arrangements and payment plans that will be finalized in a Conference Agreement. 

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30-60 Days Prior

Finalize attendee count and assign housing. 
Send final count to Sodexo staff and confirm any catering menus. 
Confirm all meeting spaces and provide diagrams.